Field Permissions

Overview

You can define which roles can view or edit which fields of a form, when you Create & Edit Forms.

To learn about forms in PlanRadar and how they relate to tickets, read more in Forms.

How to access Forms

1. Click Forms and Lists

   

Enable Custom Field Permissions

New fields have the All roles can view and edit toggle activated by default which means that all available roles in the project can view and edit this form field, including roles that are created/added later.

To enable custom permissions for a field, open a form (see Create & Edit Forms for details).

1. Click on the field to open the field properties
2. Deactivate All roles can view and edit toggle

All the roles that had access before deactivating the toggle are listed under Visible To and Editable By:

Set Custom Field Permissions

PlanRadar automatically ensures that roles with edit rights also have view rights by adding or removing the roles automatically in Editable By and Visible To.

Add a Role

To add a role:

1. Click + Add roles
2. Click + next to the role

Remove a Role

To remove a role:

1. Hover over the role in Visible to or Editable By
2. Click the remove icon

Or alternatively:

1. Click + Add roles
2. Click ✔ next to the role

Add All / Remove All

In case not all roles are added, you can add them all:

1. Click + Add roles
2. Click Add all

In case all roles are added, you can remove them all:

1. Click + Add roles
2. Click Remove all

Manage All Field Permissions of a Form

All of the actions described above are also available in a single consolidated view for all fields within a form.

To access it:

1. Open the more menu of a form
2. Click Field permissions
   
   
3. Make your changes (as described above)
4. Click Close
   
   

Apply to all Fields

You can apply the specific set of roles with view and edit permissions for a field quickly to all fields of the form. To do so:

1. Click Apply to all fields
   
   
2. Click Apply
   
   

Reset Permissions

To reset all field permissions of a form and let all roles view and edit every field:

1. Click Reset permissions
   
2. Click Confirm